Why Managed Print Services?

By:  John M. Cook (12/06/2012)

I know a pretty sure bet… ask any IT Director what is the least favorite area of their job… nine out of ten times, the answer is printing (office document output).  Why… it’s simple:  printers can be very needy.  They need toner and other supplies, and service… again and again.  They have problems with software driver’s and firmware updates.  They can be noisy.  In other words, they require a lot of attention and support, and they distract attention away from core business functions like innovation and strategic activities.

And chances are, like most companies… you are buried in documents. You are producing and receiving more of them, both paper and digital, than ever before. Your customers want information in real time. Governmental agencies require you to be able to quickly archive and access your key records. You need to be able to take advantage of the latest document technologies. And just as importantly you have to be able to hold down and control costs.

When IT Directors take a good look at printing… they soon realize that there is real opportunity to reduce costs, enhance end-user satisfaction, strengthen security and increase productivity… by engaging Managed Print Services (MPS).MPS offers a pay-as-you-go system that allows you to greatly reduce overhead expenses and manage risk.  Everybody seems to be offering MPS… the major original equipment manufacturers (OEM), distributors, IT resellers, and printer and copier dealers.  The key is to find the right provider who can offer superior service, future flexibility, and competitive pricing.

TruePrint, our Managed Print Services program, resolves these issues, and more, at a cost considerably lower than you are currently spending. We assume primary responsibility for meeting your office printing needs. We provide a thorough workflow analysis and needs assessment matched with a strategic hardware and software optimization plan to insure a balanced and right-sized infrastructure, supported by proactive management of service and supplies. The end result is a reduced I.T. workload, improved efficiency, enhanced productivity, and reduced costs. Our plan aligns with your business’ goals and is ever-evolving… resulting in further optimization and greater cost savings in the future.

We will provide you with remote monitoring of your entire output fleet, in addition to monthly management reports containing volume and utilization analytics. Our optimization tools and strategies will allow you to print less and print smarter. Our program is based on established best practices, years of experience, and remains unequalled in the quality, scope and value it delivers to our customers.

Printing is the “last bastion of uncontrolled spending.”  We can help you transform your least enjoyable responsibility into an area with a predictable, budgeted expense and an optimal fleet of devices, whose management is completely outsourced.  It will free up money for your company, it will free up time for your department, and it will free you up to focus on strategic activities.  The time is now!  And this is why.

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